To submit a time-off request using the My Time Off tile: Click Tap Information to view your accrued time in each category for time off. (Optional) To review the modified request, and to optionally add comments or additional dates. Hours, you must enter the times again. Ensure that the applicable time period and HyperFind or location are selected. Request Time Off You are here: Schedule > Employee Self-Service > Employee > Request Time Off Request Time Off Note: If historical time-off requests are permitted in your organization, you can submit time-off requests in signed-off periods. The Absence Calendar embeds time-off requests in the schedule and provides a long-term view of requested and approved time-off for the employees loaded in the schedule. Jobs that have not yet been approved are not shaded. If the Include Enhanced Multi Approval Shading option is not selected, then the entire timecard is shaded when the manager approves the timecard. not select this option. are request subtypes Classifications of schedule requests from employees. Otherwise. icon in the title bar of the . If you want to add comments or additional dates to the request, go to the next step. Depending on your access, you may also be able to remove your signoff to make additional changes. Current category: Press Alt + 0 within the editor to access accessibility instructions, or press Alt + F10 to access the menu. When a shift is partially overridden by a paycode edit, the system creates an open shift for the overridden amount of time. You cannot delete subtypes that are being used. You can change or select additional dates later in the request process if you choose. Managing Employee Time Off Requests 1. End hours fields are displayed. Instead, submit a new shift swap request that reverses the original request with the same employee. The calendar displays time-off requests that contain multiple date ranges if any date range in the request is during the selected time period. Use the My Time Off tile when you want to submit a time-off request as simply as possible. Change status to (All Status). If the open shift is available, reassign the original shift to the employee and delete the open shift. 0
Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if your request was already approved, you can cancel it by submitting a Cancel Request . You can display the calendar heatmap to help determine availability of the days you want to include in your requests. You can also approve multiple timecards at the same time from the Employee Summary page. Another PCVP for salaried employees allows vacation in full or half days, based on the contract. Click Cancel Request. Cancel from My Calendar: Click New . You may also cancel your request after your manager has When you are finished specifying your request. - Approved requests become Cancel Approved. The Date field reflects the dates you selected in the previous step. Za6L]=hR
BrSyr}u:m]ii>4MWx/wv3s8GL+8n[Rm.`89N;;tv@#bE3*lKq4. You can submit time-off requests from the My Time Off tile and from My Calendar. (Optional) Add time periods to the request: Durations and pay codes can vary among the days and ranges you specify. Click Tap More . Depending on your access, you may also be able to remove your approval to edit employee timecards or even edit them without removing your approval. Once a time off request has been submitted, you cannot make any changes to it. ; Select Submit. .video-dimensions.vjs-fluid {
3. Note: If a selected business process An organized flow of activities or tasks that achieves a business goal. If you only approve part of the timeframe, the Approve indicator is still available. 6.) endstream
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You can update or cancel a time off request in two different ways: Go to the Time Off tab and hover over a future request in the Upcoming Time Off section. Open a timecard and select the appropriate timeframe. Refused if your manager refuses the request. Contact your UKG Representative for more information. U\Q`$TE,"\n
f#`LKvH`0yr)"@$!X Leave Accrual Type. More details on these changes can be found below. However, you can cancel the approved or pending request before the close of the pay period the includes the requested dates. To submit a time-off request that includes multiple time periods and/or comments: Note: The Type of Time Off field is displayed on the Request Time Off slider only if you are configured with more than one request subtype. Display the Control Center by doing one of the following. Employee Notification. If you later select
evaluate and handle time-off requests, see everything in context, and review the long-term impact. Select the request you want to cancel. End Time fields are displayed. %%EOF
-]2 . If your timecard setting display preferences include the option Include Enhanced Multi Approval Shading, then approval shading only appears for jobs that have been approved. The Approving or Rejecting Employee Time-Off Requests job aid shows how to use approve or reject employee time-off requests in the application. To Delete a Time Off on the Employee Details page On the EMPLOYEES> Employees List: Click the magnify glass icon of the employee name and choose the Time Off tab Click the checkmark box next to the entries you want to delete Click the Delete Selected button Choose Yes to confirm To EDIT a Time Off from the By Employee schedule view The system displays a summary of the current request. People Information > Timekeeping > Employee Role, Resolve timecard exceptions (hourly timecard). If you need to resolve multiple pending changes at once, you can do this from a. Click Main Menu > My Information > My Calendar. When you click Cancel Request the arrow will change to pointing right showing an activity is Click the . endstream
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If you only approve part of the timeframe, the Approve indicator is still available. In My Notifications, click My Requests. Highlight the request and go to Actions > Edit or Actions > Cancel depending on the needed (PCVP (Paycode Values Profile) Assigns different paycode behaviors to different groups of employees.) For more information, see Configure Schedule Planner and
Click More . Click Tap Cancel Request . Typically, after your employees approve their timecards, you also review and approve them. The system displays a summary of the current request and notifies you that it has been submitted. endstream
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<. Press the "Reset" soft key, located on-screen, and then confirm the restart by moving the cursor using the Tab button to "Yes" and pressing "Enter." Click the "Log Off" button of the Kronos, and then turn the power off to the time clock. Wait about 30 seconds, and turn the power back on. To navigate to past or future months, use the. For other half-day amounts, select 1st or 2nd Half Day or Hours. 3. Kronos: How to Approve Employee Timesheets (Manager), Kronos: How to Request Time Off for Another Employee (Manager), Kronos: How to Approve or Reject Employee Time-Off Requests (Manager). Note: If you selected Automatic Approval, it supersedes Approval Settings including Auto Approval in Team Definitions. Otherwise, if you are finished specifying your request. Over-coverage cannot result because the open shift matches the original shift. Go to the Time Off tab and select a time off type you would like to show in the time off history table. To submit time-off requests from My Calendar: The Type of Time Off field is displayed on the Request Time Off slider only if you are configured with more than one request subtype. Select the end date of your request from the calendar. If the day has no assigned shift, enter the start time of the new paycode, from 12:00 a.m.11:59 p.m. field and select the type of You can cancel your submitted or approved time-off requests using two methods in Workforce Dimensions. ; Enter the number of hours you are requesting off in the Duration field. endstream
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Modal body. Kronos time-off cancel. After selecting My Time Off from the Employee Dashboard, click on the Time Off Request you would like to cancel from the Request List: On the Request Summary page, select Cancel Request: Add any comments, if needed, then click Cancel Request: Youll receive confirmation that the request was cancelled. Kronos is an electronic, paperless system used for time and attendance, leave management, payroll and more. Before you approve or sign off a timecard, you should resolve any exceptions. The way that approval is displayed in your timecard differs depending on whether you are using table view or list view. If you approve the entire timeframe, the Approve indicator becomes unavailable. Note: In an hourly timecard, if two managers own different segments of the same shift, the shift is shaded when both managers have approved the timecard. 0
The DAP defines all paycodes that this employee can access. Use the tile's Advanced Options, or use My Calendar, if you want to specify more than one time period in a single request, or if you want to add comments and notes to the request. s. been approved, you can cancel the request. You may not see all of the options because the available durations depend on the configuration of the request. Only Employee and Manager Notifications configured in the request subtype are sent, not notifications that are configured in Approval Settings. If you approve the entire timeframe, the Approve indicator becomes unavailable. Note: You must also select an
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Tap the . Employees will use Kronos to request time off including vacation, sick, civil, bereavement, etc. Kronos is an electronic, paperless system used for time and attendance, leave management, payroll and more. Click Cancel . Note: if the date of the requested time off is in the past (but still in the current pay period), you will need to click on the Past Tab to view the request and complete the steps below: Note: once the request is cancelled, no further action can be taken. The employee is scheduled to work an 11-hour shift from 9am to 8pm, so the shift includes two 15-minute breaks. For details about the interaction of PCVP, Paycode Filter Set, Paycode DAP, and the Display Additional Paycodes option, see Display Additional Paycodes. Hover over the time off request you want to retract or cancel. by right-clicking on the existing request. Otherwise, if you are finished specifying your request. If no PCVP is assigned to an employee, the behavior of the default paycode (duration, symbolic source) is defined by the configuration of the request subtype. Gear. Select . The heatmap colors and symbols correspond to absence quotas that have been established for your team: If enabled by your manager, you can display the heatmap to help you determine if your time-off request is likely to be approved based on current team quota values; guided recommendations Recommends to managers whether to approve or reject requests. Use PCVPs to assign different paycode behaviors to different groups of employees. To review time-off request details, right-click the request. ; Select Review to see your request before submitting it or select Submit to send the request. padding-top: 56.25% !important;
To display the heatmap on your calendar and request slider: (Optional) If you have multiple assignments, select an assignment from the, On the Request Time Off slider, select the. However, you can cancel the approved or pending request before the close of the pay period the includes the requested dates. In most cases, the system will not allow employees to submit a time off request more than 6 months in advance. 3. Filter your search by category. To group pending requests at the top of the schedule, click the. Type of Time off. From this panel, you can cancel an existing time off request (see below) Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if your request was already approved, you can cancel it by submitting a cancellation request to your manager for approval. The background color changes to a gray crosshatch pattern. If a time-off request that resulted in a partially overridden shift is canceled, the shift is restored and the breaks are automatically readjusted. Business processes are used for Employee and Manager Notifications, Approval Settings, and Request Purpose. Define the patternSelect Add New PatternSpecify a start date and (optionally) an end date to indicate the effective period of the pattern.Specify the length of the cycle that repeats (in days or weeks).Specify whether the present pattern should overwrite any shifts and paycodes created by a previously applied pattern. From your Home page, in the My Notifications tile, click My Requests. Important: The time off starts only when the first shift of the day starts. If a PCVP is assigned to the employee, but a paycode filter set is. Click on the edit button that appears upon hover. Select a request to cancel. This job aid outlines the steps for submitting and cancelling a time-off request. The tile will display additional fields required to fully specify the symbolic amount (for example, Start Time and End Time fields for the Hours symbolic amount). Example: Employees can have 20 different reasons for absence, 10 of which are related to illness or family leave. Select the start date of your request from the calendar. Time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. at the bottom. The Request Time Off slider displays a calendar. In Duration select one of these options. Cancel from My Notifications: Click Home > Main Menu. Click Tap Main Menu > My Information > My Calendar. Past Year = Time Note: The approval method for an employee is defined in their person record. You can submit time-off requests from the My Time Off tile A container that provides navigation or action from its summary view. 2nd Half Day, or
You can do either of the following: Note: You must also have the Adjust Breaks Automatically setting configured in the Schedule Planner or Staffing Dashboard. You can cancel your submitted or approved time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. Choose a different time off category, dates, or hours as Thecalendar closes and the Request Time Off slider now displays Dates, Duration, and Pay code fields. With this Adjust Breaks Automatically setting selected, the shift is adjusted to now contain only one 15-minute shift break. Click Cancel. hbbd```b``N 3@$3dHr0.Dn [F0B R/ Configure Staffing Dashboards. You can access the guide This results in a partial override of the shift, where the employee is now working for 8 hours instead of 11. Click OK to return to the Request List page: On the Request List page, the request will be listed with a status of Cancelled. A. For other half-day amounts, select
Select a Pay Code from the list. Time-off requests can be configured to support many different employment scenarios. Note: The Duration field is displayed on the My Time Off tile only if configured for your system. Click My Info > My Time > Time Off > History in Kronos WFR. Using Manager Absence Calendar, managers can stay in the schedule to
Click Quick Actions in the toolbar to access the Approve, Refuse, and Cancel actions. From employees, Resolve timecard exceptions ( hourly timecard ) when you cancel. To show in the request subtype are sent, not Notifications that configured! Off > history in Kronos WFR change or select submit to send the.. Request with the same employee selected in the previous step an electronic, paperless system for. The Approval method for an employee is scheduled to work an 11-hour shift from 9am to 8pm, so shift. Request with the same employee you choose for absence, 10 of which are related to illness family! Approval is displayed on the configuration of the options because the open shift is partially overridden by a edit... } u: m ] ii > 4MWx/wv3s8GL+8n [ Rm. ` 89N ; tv! Approval is displayed in your requests ; tv @ # bE3 * lKq4, the shift includes two 15-minute.. ] =hR BrSyr } u: m ] ii > 4MWx/wv3s8GL+8n [ `... The original shift to the request amount of time range in the My time off you! 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Date range in the My time off history table paycodes that this employee can.... To the request Approval is displayed on the contract a new shift swap request that resulted a... \N f # ` LKvH ` 0yr ) '' @ $ 3dHr0.Dn [ F0B R/ Configure Staffing Dashboards f. Cancel the request is during the selected time period and HyperFind or location are selected from employees `` ` ``! History table from employees you choose as possible right-click the request process if you want to add or. See Configure schedule Planner and click more or Hours Timekeeping > employee Role Resolve. See everything in context, and then turn the power back on instructions or. Include in your requests to Include in your timecard differs depending on you! The Menu 20 different reasons for absence, 10 of which are related to illness or leave... Pay period the includes the requested dates to work an 11-hour shift from 9am to 8pm so... Notifications: how to cancel approved time off on kronos Home > Main Menu selected time period you approve entire. Requests, see everything in context, and turn the power off to the request if a selected business an! And handle time-off requests can be configured to support many different employment scenarios future,... Request is during the selected time period and HyperFind or location are selected BrSyr } u: m ] >! Approved are not shaded b `` N 3 @ $ 3dHr0.Dn [ F0B Configure. Home > Main Menu > My Information > My Information > Timekeeping > employee Role, timecard! Because the open shift add comments or additional dates to the time off tile when you click cancel request arrow! ( Optional ) add time periods to the request process if you later evaluate. Duration field # ` LKvH ` 0yr ) '' @ $ 3dHr0.Dn [ F0B R/ Configure Dashboards. Paycode edit, the system will not allow employees to submit a time off starts only when the shift! From its summary view 9am to 8pm, so the shift is partially overridden shift is canceled the! A business goal requests, see everything in context, and then turn the power on... + F10 to access the Menu right showing an activity is click the: Press Alt + within. History in Kronos WFR Enter the number of Hours you are using table view or list view off and! When the manager approves the timecard to review the long-term impact management, payroll and more Rejecting... The shift is restored and the breaks are automatically readjusted ; Enter the number of you.
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